The Level Up Your Business Podcast

Show Notes

Episode 002 of Season 1

Clickable Show Highlights

[0:48] The topic of today’s episode
[1:32] The 3 Stages to have more success with a virtual assistant
[2:07] Stage 1: Hiring a virtual assistant
[3:49] Stage 2: Training a virtual assistant
[4:30] What are SOPs and why they’re a game changer
[5:59] Stage 3: Managing a virtual assistant
[7:15] Conclusion

Quotes:

 "In order to build a sustainable real estate business that you love not only today, but years down the line – you need to automate the parts of your business that you either shouldn’t be doing, don’t know how to do, or don’t enjoy doing."

Resources:

THE LEVEL UP YOUR BUSINESS BLOG

 3 THINGS YOU CAN DO TO ENSURE YOU HAVE SUCCESS WITH VIRTUAL ASSISTANTS


I’m a firm believer that every real estate entrepreneur should have a virtual assistant (VA) working in your business. 

With that being said, there’s certain things you must do to ensure you have long terms success with a virtual assistant.

Since hiring, training, and managing a virtual assistant are the important stages you have to consider when working with a VA - I’m going to share one key to success in each of those 3 stages.

Today on the Level Up Your Business Podcast, discover 3 things you must do to ensure you have long term success with a virtual assistant in your real estate business.

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Your Key To Success When HIRING A Virtual Assistant


The one thing you must do when hiring a virtual assistant in order to make sure you experience long term success is to remember this……Virtual assistants aren’t like elastic-waist sweatpants where one size fits all.

If you’re looking to hire a virtual assistant to be a jack-of-all trades in your business, you’re setting your virtual assistant and yourself up for failure.

Here’s what I mean: Sometimes when people hire virtual assistants they think they can dump a huge lists of of unrelated tasks on the VA all at once in an effort to get things done.

So, you might see a real estate entrepreneur give a virtual assistant instructions that include answering the phone, following up with sellers, designing flyers, setting up a WordPress site and bookkeeping.

The problem is when you put too many diverse items on one virtual assistant’s plate, something is bound to fall through the cracks. Also, the likelihood that your VA is proficient in all of those activities is rare.

That means you’ll get back work that doesn’t meet your expectations because you’ve spread your virtual assistant thin in too many diverse areas. Instead, you should have your VAs focus on the aspects of your business that they’re most proficient.

Then, if you need help in other areas of your business – for instance building a real estate WordPress site – you’ll hire another virtual assistant that specializes in that - even if it’s just on a project basis - and let your current VAs focus on what they do best in your business.

By taking this approach you’ll see a significant difference in the results your virtual assistant provides - and you’ll avoid burning out your VAs – which can ultimately lead to lackluster performance.

Download Your Real Estate Virtual Assistant Toolkit

Discover how to leverage virtual assistants to 

free up your time while growing your income!

Give Me The Toolkit!


Your Key To Success When TRAINING A Virtual Assistant


Training a virtual assistant correctly is critical to both you and your VA having an excellent long term experience. The one thing you must do when training a virtual that will ensure you have success and allow your business to run like a well oiled machine is to use Standard Operating Procedures (SOPs).

If this is your introduction to SOPs - they're basically the documented processes that a company has in place to ensure services and products are delivered consistently every time.

If you’re already familiar with SOPs, that’s great. You’ll need to use them with virtual assistants if you really want to see quality results without being a micromanager.

SOPs are the secret sauce that’ll reduce the time you spend training staff, help you maintain a consistent quality of work, and allow you to scale your business.

It’s why chains like McDonald’s are so successful. Whether you’re a Big Mac fan or not, you know what to expect when going there as a customer, and their employees know what, when where and how to do their job since they have documented systems in place to produce predictable results.

Using SOPs is the difference between you running a real estate business with the structure in place needed for you to continuously grow and take time off from your business vs. operating your real estate business on the fly - with your head on a swivel because you’re always reactive instead of proactive about getting things done.

A few of the other benefits of SOPs are:

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    They create structure in your business activities

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    Make it easier for virtual assistants to do their jobs

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    VAs don’t have to guess how you want a task done since your processes and desired outcomes are documented
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    Reduce errors so you and your customers know what to expect

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    Allow you to replicate processes in order to scale up and expand to other markets

Trust me, using SOPs in your business is a game changer, especially as you bring new people aboard - whether they be virtual or local staff.


Download Your Real Estate Virtual Assistant Toolkit

Discover how to leverage virtual assistants to 

free up your time while growing your income!

Give Me The Toolkit!


Your Key To Success When MANAGING A Virtual Assistant


What I’m about to share with you is perhaps the most critical key to long term success when using a virtual assistant in your real estate business...

“Your ability and willingness to delegate will have a direct affect on your success as a business owner, with the growth of your business, and on your financial freedom.”

I can't stress enough how critical it is for you to master the art of DELEGATION in order for you to effectively manage virtual assistants.

Let me put it this way - If you're unwilling to delegate, you won't reap ANY of the benefits of having a virtual assistant.

Your goal should be to only focus on high revenue generating activities - such as structuring deals, meeting with buyers/sellers, and identifying growth opportunities - and then delegate, delay or skip all other tasks.

The ability to delegate is one of the biggest differences between real estate entrepreneurs who have successful businesses, that produce consistent income, and don’t require their constant daily involvement…

…versus people who struggle, living from deal to deal, and who feel like their business owns them instead of the other way around.

So pause for a quick second and think about this: “What's the reason you decided to become a real estate entrepreneur?”

...Did you do it to make more money?
...To have more freedom of time?
...To leave your 9-5?  
...Or, maybe to really do something you love?

Regardless of your reason, in order to build a sustainable business that you love not only today, but years down the line – you need to automate the parts of your real estate business that you either shouldn’t be doing, don’t know how to do, or don’t enjoy doing.

In order for this to happen you have to stay out of your own way and avoid being a bottleneck for your business by having everything go through you to get done.

Trust me -YOU MUST RESIST THE TEMPTATION TO DO IT ALL YOURSELF!


Now Is The Time To Take Action


In the Managing Stage: You must master the art of DELEGATION in order for you to effectively manage your virtual staff and truly reap the benefits of having a virtual assistant.

If you’re ready now to start using virtual assistants that will help you level up your real estate income, automate time-sucking task, and allow you to strictly focus on activities that are the highest and best use of your time - then check out the Real Estate Virtual Assistant Services that we offer.


Next Up In Season 1


Next up we’ll be discussing the 5 FREE tools to run your real estate business using virtual assistants. I’ll be sharing with you the online tools I use everyday with my VAs that enable us to be highly productive and profitable on a shoestring budget. 


Resources Mentioned In The Podcast:


Better Your Best Virtual Assistant Services - Our real estate virtual assistant services for savvy entrepreneurs that want to focus on what you do best, and let us handle the rest.